Your Responsibilities

We are seeking an organized, proactive, and detail-oriented Project Coordinator to provide administrative support for various projects across departments. This role will focus on ensuring efficient project execution by handling administrative tasks, coordinating schedules, maintaining project documentation, and assisting with communication between teams and stakeholders. The ideal candidate will be able to work independently, take the initiative, and contribute to the overall success of project administration management efforts.

• Project Administration: Assist in planning and coordinating the administrative aspects of projects, including preparing and organizing documentation, tracking timelines.
• Project Management: Assist in project management by checking status of projects and outstanding tasks required to close projects.
• Communication and Coordination: Serve as a liaison between project teams, stakeholders, and clients. Organize and facilitate meetings, prepare agendas, take meeting notes, and follow up on action items.
• Documentation Management: Maintain accurate and up-to-date project files, records, and documentation, ensuring all necessary documents are stored and easily accessible in the Applications used.
• Scheduling and Calendar Management: Coordinate administrative project-related tasks, such as project status, project opening, closing and Invoicing.
• Budget Tracking: Assist with monitoring project budgets, tracking expenses, and ensuring that financial documentation is accurate and up to date.
• Process Improvement: Identify and recommend ways to improve administrative processes related to project execution, documentation, and communication. Work on progress tracking of projects with PSE, and other key performance metrics.
• Problem-Solving and Support: Address administrative challenges that may arise during project execution and assist team members in overcoming logistical obstacles.

• Event Planning, ordering of Laboratory Supplies
• Support Engineering teams with creation PO for Calibration of Equipment and coordination of scheduling
• Set up projects in PSE/ Close out projects in PSE
• Cooperating with B&R and Account Executives to ensure projects are opened in a timely manner
• Communicate delivery dates to customers
• Assign projects to project handlers according to their availability
• Ensure the engineering hours are entered and adequate info to close out projects
• Timely project invoicing
• Entering purchase requisitions in the TUV SUD system
• Work with local vendors on operational needs
• Support with ordering Office supplies and services

Your Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 Knowledge, Skills, and Abilities

• Demonstrated ability to work independently and in a team environment.
• Demonstrated, excellent oral and written communication skills.
• Self-starter with a positive outlook and motivated attitude.
• Be aware that you are representing TUV SUD and professionalism, integrity and respect must be adhered to at all times during the inspections.
• Communicate with the Engineering and Sales staff in a controlled, friendly and professional manner.

Education

• Associate’s degree in business administration, Management, or a related field (or equivalent work experience)

Experience

• 1-2 years of experience in administrative support or project coordination, preferably in a project-based environment.

Skills

• Strong organizational and time-management skills, with the ability to manage multiple tasks and priorities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and project management software (e.g., Asana, Trello, or similar tools).
• Attention to detail and ability to maintain accuracy in record-keeping.
• Ability to work well in a team and independently, while maintaining a positive and collaborative approach.

WORKING ENVIRONMENT/PHYSICAL ACTIVITIES

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is occasionally required to, walk, stoop, kneel, crouch, or crawl, reach with hands and arms; always requires employee to sit, talk or hear, and use hands to finger, handle or feel.  Position requires close vision.
• Ability and willingness to communicate frequently if required by telephone, fax and email and other communication tools to ensure that the organization’s business is completed effectively and in a timely manner.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.