I.   Position Summary

The Inspection Coordinator is responsible for coordinating local and worldwide vendor and source inspection activities for Industrial Services in Dubai. The role manages client requests, inspector scheduling, logistics, job records, report follow-up and commercial administration in coordination with clients, inspectors, operations, technical management, subcontractors, procurement and Finance.

II.   Responsibility and Authority

·       Handle client inspection requests, including local and worldwide vendor and source inspections; confirm the scope, location, schedule and site requirements.

·       Register inspection jobs, assign Job Reference Numbers (JRN) and maintain accurate job records.

·       Schedule qualified and authorised inspectors in coordination with the Operations or Technical Manager.

·       Provide inspectors with relevant drawings, specifications, inspection procedures and Inspection and Test Plans (ITPs).

·       Arrange gate passes, transport, travel, accommodation and inspection equipment as required.

·       Confirm site readiness and communicate inspection schedules to clients and inspectors.

·       Monitor inspection progress and escalate delays, cancellations and resource shortages to the responsible manager.

·       Follow up with inspectors to ensure inspection reports and certificates are submitted within the agreed turnaround time.

·       Coordinate technical review and approval, and issue approved reports and certificates to clients.

·       Maintain complete job files, including correspondence, inspection records, timesheets, reports, certificates and approvals.

·       Collect and verify client-approved timesheets and attendance records against the applicable JRN and agreed scope.

·       Follow up on client purchase orders and submit complete supporting documents to Finance for timely and accurate invoicing.

·       Coordinate approved subcontract inspectors and laboratories, and monitor their schedules and deliverables.

·       Handle client coordination queries and refer technical questions or complaints to the responsible manager.

·       Prepare Local Purchase Orders (LPOs) for subcontractors, obtain required internal approvals and coordinate with Accounts to ensure payment within agreed terms.

·       Send Finance-issued invoices to clients promptly, confirm receipt and follow up on payment status in coordination with Accounts.

·       Prepare regular status updates on inspection schedules, completed jobs, pending reports, client purchase orders, subcontractor payments, invoicing and outstanding receivables.

·       Follow company procedures for confidentiality, impartiality, document control and quality management.

III.   Education Experience and Skills

·       Diploma or degree in any discipline.

·       5-6 years of relevant experience in worldwide vendor/source inspection. GCC experience of 5 years is optional.

·       ISO 9001 internal auditor course, Microsoft Excel / Microsoft Office certification and document control training are preferred.

·       Communication, self-management, collaboration, customer orientation, learning agility, result orientation, presentation and problem-solving skills.

·       Driving license: Not necessary