TÜV SÜD – A global leader in the field of testing, inspection, management system certification and product certification renowned for quality, integrity and technical excellence.

Established more than 150 years ago in Germany, TÜV SÜD is a leading global provider of technical services with more than 28,000 highly skilled employees across 1,000 offices worldwide. TÜV SÜD offers a wide range of testing & product certification, inspection, auditing & system certification, training and knowledge services. We are a premium quality, safety, and sustainability solutions provider.

We are seeking a highly organized and proactive individual to take on the role of Business Operations & Administrative Support. This full-time position plays a critical role in enabling smooth operational execution and providing comprehensive administrative support within a dynamic leadership environment.

Provide administrative support to Division Head, exercising confidentiality, tact, and diplomacy. This includes but is not limited to calendar management, scheduling business meetings, handling customer visits, making travel arrangements, and providing other administrative support.

Key Responsibilities

Division Support

• Provide secretariat and administrative support to division, update of business contacts, coordinating appointments and supporting the Operations on billing and invoicing (as and when needed)
• Arrange travel itineraries, including bookings, visas, and accommodations, with attention to time zones and regional requirements
• Organize and prepare materials for meetings, conferences, workshops, and retreats, including room bookings, agendas, presentation decks and minutes
• Coordinate food arrangements for meetings, including snacks, lunch, and dinner reservations

Project and Communication Management

• Track progress on key projects and ensure deadlines are met.
• Draft and review correspondence, presentations, and communications for internal and external stakeholders.
• Support division head on business and customer analysis
• Screen and direct calls, emails, and mail professionally and confidentially.

Administrative and Event Coordination

• Manage expenses, medical claims, and other reimbursements
• Oversee procurement and inventory for division
• Plan and coordinate internal and external events in collaboration with HR and Marketing teams
• Any adhoc administrative requests when required

Key Requirement

• Bachelor's Degree/ Diploma in related disciplines 
• Min. 3 years of experience in administrative, executive support, or coordination roles
• Proficient in MS office applications
• Well-organized and able to multi-task in a fast-paced environment
• Tactful and service-oriented individual who possess initiative, strong planning skill in managing schedules and delivering deadlines
• Meticulous, efficient, resourceful, good interpersonal skills with ‘can-do’ attitude

We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD.