Job Purpose

To support the I&I Business Unit in end-to-end tendering activities, including tender documentation, RFP analysis, expert/candidate sourcing, commercial coordination, and preparation of final tender submissions.

Key Responsibilities

• Review and study RFPs, tenders, and bid documents to understand eligibility criteria, technical requirements, timelines, and documentation requirements.
• Prepare and maintain tender-related formats, templates, and documentation as per client requirements.
• Develop and maintain a database of experts/candidates for upcoming and ongoing tenders.
• Source suitable experts/candidates based on tender requirements, qualifications, experience, and location.
• Coordinate with experts regarding availability, requirements, documentation, and commercials/budget.
• Negotiate with experts to ensure alignment with the approved budget and tender requirements.
• Coordinate with various locations/branches and internal stakeholders to identify upcoming bids, manpower requirements, and sourcing needs.
• Prepare and update CVs/resumes of experts in the required client/tender format.
• Ensure all CVs and supporting documents are complete, accurate, and compliant with tender requirements before final submission.
• Maintain records of submitted tenders, expert databases, CVs, and supporting documents for future reference.
• Coordinate with the tendering, business development, technical, and other internal teams to ensure timely submission of bids.
• Track tender deadlines and ensure all required documents are available within the stipulated timelines.
• Support the team in any other tendering, sourcing, and bid-related activities as required.

Required Skills & Competencies

• Good understanding of tender/RFP documentation and bid processes.
• Strong documentation and coordination skills.
• Good communication and negotiation skills.
• Strong proficiency in MS Excel, MS Word, and PowerPoint.
• Ability to work with multiple stakeholders and manage deadlines.
• Good attention to detail and accuracy.
• Ability to identify and source suitable experts/candidates as per technical requirements.
• Strong follow-up and organizational skills.

Qualification

Bachelor’s degree in any discipline. Candidates with a background in Engineering, Business Administration, HR, or related fields will be preferred.

Preferred Experience

Experience in tender management, bid management, recruitment/sourcing, manpower coordination, proposal preparation, or business development support will be an advantage.