IS- Operations Coordinator

Your Tasks

The Operations Coordinator is responsible for providing administrative, operational, and coordination support to ensure the smooth and efficient execution of inspection services. The role acts as a key link between clients, operations teams, inspectors and management by coordinating inspection schedules, managing documentation, maintaining records, handling client communications, and supporting day-to-day office administration activities.

Responsibility and Authority

1. Carry out assigned coordination and admin tasks to support IS department workflow and operations
2. Control and support invoicing process including communication with finance department, clients and suppliers
3. Prepare time sheets and weekly/monthly summary sheets as per clients' requirements
4. Support inspection coordination tasks for local and world-wide inspection, including communications and reporting to ensure the services follow the company standard and project/contractual requirements
5. Maintain IS department records and information up to date. Support internal and external audits as well as accreditations requirements
6. Generate and maintain timely records of daily, weekly, and monthly operational reports, operational tracking systems, databases and management summaries
7. Organize filing systems, both electronic and physical, ensuring document control compliance.
8. Support customer satisfaction by maintaining professional communication and service delivery standards.
9. Highlight operational bottlenecks and recommend improvements.

 Your Qualifications and Skills

1. Bachelor’s Degree or Diploma in Business Administration, Operations Management, Finance, Engineering or related field.
2. Minimum 2-5 years of relevant experience.
3. Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
4. Experience with ERP systems and document management systems is an advantage
5. Previous experience in the industrial and Oil & Gas sectors will be an added advantage.
6. Good communication and reporting skills.

Valid UAE Driving License is preferred.

What We Offer 

• Competitive compensation package. 
• Paid vacation and leave benefits. 
• A safe and inclusive workplace that values teamwork, innovation, and professional excellence. 

Additional Information 

Don’t meet every single requirement? No problem – if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.