At TÜV SÜD Group we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD Group. 

About the Role

We are seeking a detail-oriented Administrative Assistant to support our engineering and client service teams. This role is primarily administrative in nature and is ideal for someone who enjoys organizing information, coordinating activities, and ensuring high-quality documentation.

You do not need an engineering background to be successful in this position. However, you should feel comfortable working in a technical environment, collaborating with engineers, and reviewing technical reports for formatting, quality, consistency, spelling, and grammar.

This is a remote opportunity based in France. While the role is fully remote, team members are welcome to work from our Paris office when desired.

Your Tasks

• Review and process technical reports, ensuring accuracy, completeness, consistency, and quality standards prior to client distribution.
• Coordinate report processing and distribution, ensuring documents are delivered accurately and on time.
• Maintain and update client contact information and report distribution lists.
• Follow up with account managers and field engineers regarding report status and outstanding documentation.
• Enter, update, and maintain data within GRC databases and internal systems.
• Monitor incoming client requests and direct them to the appropriate internal teams.
• Provide day-to-day administrative support to account managers, engineers, and other team members.
• Assist with document management, records maintenance, and general office administration activities.
• Support operational activities and contribute to process improvements where appropriate.

Your Qualifications

• Secondary education diploma or equivalent professional experience.
• Previous experience in an administrative, office support, coordination, document control, customer service, or similar role.
• Excellent organizational skills and strong attention to detail.
• Strong written communication skills, with the ability to identify spelling, grammar, formatting, and document quality issues.
• Comfortable working with technical reports and collaborating with engineers and technical specialists.
• Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
• Ability to manage multiple tasks, prioritize work effectively, and meet deadlines.
• Professional communication skills in French and English
• Experience working in an engineering, industrial, certification, inspection, testing, or technical services environment is advantageous but not required.

What We Offer

• A collaborative and supportive team environment.
• A flexible remote working arrangement, with optional access to our Paris office.
• Comprehensive onboarding and training.
• Exposure to engineering, certification, and client service activities.
• Opportunities to develop administrative, coordination, and document management skills.
• A dynamic role with regular interaction across multiple teams and stakeholders.
• Competitive compensation and benefits in accordance with company policies and local regulations.

Additional Information

• Employment Type: Temporary
• Location: France (Remote)
• Optional access to our Paris office for in-person collaboration.
• Regular interaction with internal teams and clients during normal business hours.
• Training and support will be provided to ensure success in the role.

At TÜV SÜD Group, we have employees from more than 100 different countries collaborating together. People of different backgrounds, skills, and pursuing different life goals. Our strength comes from these countless and varied perspectives.

We are committed to be an inclusive and diverse workplace by welcoming people of all backgrounds. We want Diversity & Inclusion (D&I) to be a foundation of our company and create an environment where all our employees can trust they will be treated with respect, regardless of gender, nationality, ethnic background, faith, beliefs, disabilities, age, sexual orientation, or identity. As such, our employees are expected to behave at all times in a manner consistent with TÜV SÜD Group Code of Ethics and Company values.

We firmly believe embedding D&I in the heart of what we do will inherently contribute to the success of TÜV SÜD Group. Click here to find out more about Diversity at TÜV SÜD Group.