At TÜV SÜD Group we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark.We take the future into our hands. We are TÜV SÜD Group. 

Summary  :

The Receptionist & Admin Coordinator is responsible for providing front-office and administrative support to ensure efficient branch operations and a professional customer experience. The role serves as the first point of contact for visitors, clients, and employees while supporting branch administration, facilities coordination, employee services, and business operations. The position ensures smooth day-to-day functioning of the branch through effective communication, coordination, and compliance with company standards and procedures. 

 Responsibilities 

Front Office & Visitor Management

• Greet and welcome visitors, clients, and guests professionally, direct them to the appropriate personnel, and manage visitor access in accordance with company security procedures.
• Answer, screen, and forward incoming calls, respond to general inquiries, and ensure accurate message handling through phone, email, and in-person interactions.
• Maintain a professional reception area and manage incoming/outgoing mail, courier services, and visitor records.

Administration & Facilities Coordination

• Ensure smooth day-to-day branch operations by managing office supplies, facilities, utilities, maintenance activities, and vendor coordination.
• Support office relocations, tenancy renewals, license renewals, and annual maintenance contracts (AMCs) while ensuring compliance with health, safety, and security requirements.
• Coordinate meeting room bookings, appointments, branch calendars, and general administrative activities including filing, scanning, documentation, and record management.

Employee & Corporate Support

• Coordinate employee onboarding and offboarding activities, including workstations, access cards, IT requirements, travel arrangements, and clearance processes.
• Collect and verify attendance, overtime, and other employee-related records for payroll and HR purposes.
• Support employee engagement activities and coordinate with internal departments such as HR, IT, Procurement, and QHSE to meet operational and employee requirements.

Operational Support

• Assist with branch reporting, KPI tracking, logistics coordination, shipment documentation, and vendor communications.
• Serve as a key administrative contact for employees, visitors, vendors, and service providers, ensuring timely resolution of inquiries and operational issues.

Skills & Competencies

• Strong communication, interpersonal, and customer service skills.
• Professional appearance and ability to represent the company positively.
• Excellent organizational, multitasking, and time management abilities.
• Strong attention to detail, accuracy, and problem-solving skills.
• Ability to handle multiple priorities and remain calm under pressure.
• Proficiency in Microsoft Office and general administrative processes.
• Ability to coordinate effectively with internal and external stakeholders.

What We Offer

• Paid vacation time.
• Competitive compensation.

Additional Information

You don’t meet every single requirements? No problem – we encourage you to apply if this role excites you.We welcome applications from people of all backgrounds, experiences, and perspectives.

At TÜV SÜD Group, we have employees from more than 100 different countries collaborating together. People of different backgrounds, skills, and pursuing different life goals. Our strength comes from these countless and varied perspectives.

We are committed to be an inclusive and diverse workplace by welcoming people of all backgrounds. We want Diversity & Inclusion (D&I) to be a foundation of our company and create an environment where all our employees can trust they will be treated with respect, regardless of gender, nationality, ethnic background, faith, beliefs, disabilities, age, sexual orientation, or identity. As such, our employees are expected to behave at all times in a manner consistent with TÜV SÜD Group Code of Ethics and Company values.

We firmly believe embedding D&I in the heart of what we do will inherently contribute to the success of TÜV SÜD Group. Click here to find out more about Diversity at TÜV SÜD Group.