At TÜV SÜD Group we are passionate about technology. Innovations impact our daily lives in countless ways, and we are dedicated to being a part of that progress. We test, we audit, we inspect, we advise. We never stop challenging ourselves for the safety of society and its people. We breathe technology, we strive for professional excellence, and we leave a mark. We take the future into our hands. We are TÜV SÜD Group.
Facilities & Office Coordinator
Your Tasks
- Serve as the primary point of contact for office operations, greeting visitors, supporting employees, and ensuring a professional and welcoming workplace environment.
- Coordinate reception activities, incoming calls, mail distribution, package handling, and shipping logistics.
- Manage office supply inventory, workplace organization, meeting room scheduling, refreshments, and general workplace support services.
- Support facility operations by coordinating maintenance requests, vendor services, work orders, and preventive maintenance activities.
- Conduct regular facility inspections to identify maintenance needs, safety concerns, and opportunities for workplace improvements.
- Coordinate with external vendors and contractors performing facility maintenance, repairs, and site improvement projects.
- Assist with facility construction, renovation, and office expansion projects, including contractor coordination and project tracking.
- Support workplace safety programs and help ensure compliance with company policies and site requirements.
- Maintain facility records, vendor documentation, service agreements, and operational reports.
- Partner with internal stakeholders to ensure facility and office services support business needs effectively and efficiently.
Your Qualifications
Must-Have Qualifications
- High school diploma or equivalent required.
- Minimum of 2 years of experience in office administration, facilities coordination, property management, warehouse operations, retail operations, or a related support function.
- Strong organizational and time-management skills with the ability to manage multiple priorities simultaneously.
- Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
- Excellent verbal and written communication skills.
- Strong customer service mindset with the ability to build positive relationships across all levels of the organization.
- Ability to work independently while maintaining a collaborative team-oriented approach.
Preferred Qualifications
- Experience supporting facility maintenance, construction, renovation, or office relocation projects.
- Familiarity with building systems such as HVAC, electrical, plumbing, and general facility operations.
- OSHA 10 certification and/or First Aid/CPR certification.
- Experience coordinating vendors, contractors, and service providers.
- Experience reviewing floor plans, coordinating workspace planning, or managing facility-related projects.
- Experience working within a global or matrixed organization.
What We Offer
- An opportunity to play a key role in supporting a dynamic and growing workplace environment.
- Exposure to a wide variety of business functions and cross-functional teams.
- Hands-on involvement in facility operations, workplace services, and office improvement initiatives.
- Professional development opportunities and career growth within a global organization.
- A collaborative culture that values innovation, teamwork, safety, and continuous improvement.
- The chance to contribute directly to employee experience and workplace effectiveness.
Additional Information
- Work Location: Onsite
- Employment Type: Full-Time
- FLSA Status: Non-Exempt
- Reports To: Facilities Manager
- Direct Reports: None
Compensation & Benefits
The anticipated annual base pay range for this full-time position is $65,000-$95,000. Actual base pay will be determined based on various factors, including years of relevant experience, training, qualifications, geographic location, market conditions, and internal equity.
The compensation package may also include an annual incentive opportunity, subject to eligibility and applicable plan terms.
Additionally, we offer a comprehensive benefits package to employees, including a 401(k) plan with employer match, up to 12 weeks of paid parental leave for birthing parents and 2 weeks for other parents, health plans (medical, dental, and vision), life insurance and disability coverage, employee assistance programs, and generous paid time off.
This role requires occasional walking, stooping, kneeling, crouching, ladder climbing, and lifting or moving materials weighing up to 30 pounds. No overnight travel is required.
We welcome applications from individuals of all backgrounds, experiences, and perspectives and are committed to fostering an inclusive workplace where employees can thrive and grow professionally.
TÜV SÜD is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable law.
Equal Opportunity Employer - Disability and Veteran
TÜV SÜD America, Inc. is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, ancestry, marital status, genetics, national origin, sex, sexual orientation, gender identity and expression, age, physical or mental disability, veteran status and those laws, directives, and regulations of Federal, State, and Local governing bodies or agencies. We participate in the E-Verify Employment Verification Program.