Position Summary:
This position is the colleague who is responsible for managing admin relevant topics/activities in the Business Unit (BU for short hereafter) and as the general operational process owner of support function to meet the BU’s demand in internal business operation support.
Job Responsibilities:
1. Be responsible for BU manager’s scheduling, including calendar management, task communication with BU manager’s subordinates, activities, travel, accommodation, reimbursement with reasonable & satisfied result; (20%)
2. Be as BU reception owner and focus on resource coordination, including prepare agenda and presentation based on visit expectation, set up task team, status follow up, visit promotion professionally & productively & systematically; (10%)
3. Be responsible for admin team’s organization and development direction, with specific working plan and could breakdown team target into definite program with continuous growth and set up & maintain a good team culture; (20%)
4. Management and owner role to frame and monitor admin relevant guideline/procedure, e.g. set up working instruction/flowchart, periodically review, keep utilizing process according to actual based on an efficiency oriented and quality-based target. Meanwhile act as monitor to check daily operation to ensure follow-up of the process; (10%)
5. Team management, including work allocation, obstacle solving, employee encouragement/mentor and motivation enlarge influence both in team & BU centered around team culture; (20%)
6. Strong collaboration with stakeholders or vendors to manage/balance both internal and external resource to solve all problems with resulted mindset as BU internal leader; (10%)
7. Perform other duties assigned by Reporting Manager and / or SL Manager. (10%)
Job Requirements:
1. Bachelor’s degree or above, at least six-years’ working experience in admin relevant area and two-years’ as a team leader;
2. CET 6 or above, fluent both in oral & wiring in English;
3. Excellent planning and organizing ability with good communication skills;
4. Exceptional organizational & problem-solving skills;
5. Strong result-oriented & ownership mindset and powerful influence.