Job Description -Tender Administrator

Your Tasks:

Contract Administration (Pre‑Approval Scope)

• Review, validate, and clear contracts, amendments, addenda, and related documents prior to submission for approval and signature.
• Provide functional guidance and quality control over contract drafting and reviews performed by the Contract Administrator.
• Draft and negotiate complex or non‑standard contracts when required.
• Review and refine contractual documents to ensure alignment with approved templates, risk appetite, and governance requirements.
• Identify legal and commercial risks and ensure appropriate mitigation measures are incorporated prior to approval.
• Coordinate contract reviews with Legal Counsel, ensure legal comments are addressed, and align final contractual positions.
• Prepare complete, approval‑ready contract packages and summaries for submission to authorized signatories.

Tendering Support

• Support tendering and bid processes from a contractual and compliance perspective.
• Review tender documents to identify contractual risks, commercial issues, and deviations.
• Prepare and/or review contractual clarifications, deviation schedules, and draft contractual responses.
• Coordinate Legal Counsel input on tender‑related contract terms when required.
• Support post‑tender and pre‑award contractual discussions under management direction.

Contract Monitoring, Tracking & Reporting

• Oversee and validate the contract monitoring register maintained by the Contract Administrator, ensuring accuracy and completeness.
• Ensure contract expiry tracking is in place and that timely notifications are issued to the execution team to support renewals, extensions, or close‑out actions.
• Review the status of contracts under processing and highlight delays, bottlenecks, or resourcing constraints.
• Monitor contract processing lead times (from receipt to signature) and escalate trends or risks when required.
• Review and approve contract dashboards and reports prior to circulation.
• Provide verified contract data to the execution team upon request, including:
• Number of active contracts
• Status of contracts under processing
• Upcoming contract expiries
• Contract throughput and lead‑time information

Documentation & Contract Control

• Ensure contracts submitted for signature are complete, accurate, and approval‑ready.
• Oversee the compilation, indexing, and archiving fully executed contracts.
• Ensure finalized contracts are circulated to relevant internal stakeholders.
• Maintain accountability for document control discipline and compliance standards, without performing routine filing activities.

Your Qualifications and Skills

• Bachelor’s degree in Engineering or Law or a strong legal background.
• 5+ years of experience in contract administration, drafting, and negotiation.
• Experience in the Middle East, with familiarity with regional contracting practices.
• Experience coordinating with in‑house or external Legal Counsel.
• Strong understanding of contractual governance, approval workflows, and risk management.

Your Key Competencies

• Strong contract drafting and review capability
• Sound legal and commercial judgment
• Ability to interpret and apply legal advice effectively
• Strong contract tracking and reporting discipline
• Effective stakeholder coordination and communication skills
• High attention to detail and document accuracy
• Proficiency in MS Excel, Word, and PowerPoint

What We Offer 

• Competitive compensation package. 
• Paid vacation and leave benefits. 
• A safe and inclusive workplace that values teamwork, innovation, and professional excellence. 

Additional Information 

Don’t meet every single requirement? No problem – if this role excites you, we encourage you to apply. We welcome applications from people of all backgrounds, experiences, and perspectives.